College Governance

College Governance

London Churchill College Governance facilitates informed decision-making in the overall interest of the institution. All members of the college community have the opportunity to express opinions and make recommendations, and the system provides structures through which these opinions and recommendations will be considered for all important decisions. Key areas for governance input include strategic direction, resource acquisition and allocation, curricular and programmatic issues, student engagement, employability, and policy.

List of the Boards, Committees, Group, etc are given below:

 

College Oversight Board (CoB)

There is one governing Board called the College Oversight Board (CoB). It has 4 external members bringing differing expertise to the Board. The current (2017) members are:

Peter Bathmaker Chair (Business Executive)

Professor Steve Bristow (Governance Specialist)

Iyabo Ogunleye (HRM Specialist)

Dr Frank Haddleton (Academic Quality Specialist)

LCC Directors, up to 3

LCC Principal

LCC executive members, up to 2

2 student representatives

The COB meets 3 times per year and assumes responsibility for the oversight of College governance and development of the College Strategic Plan, plus any matter put before it by the Academic Board.

Academic Board (AcB)

The most senior academic committee is the Academic Board. It is made up of internal members and has one external observer, currently Dr. Helen Corkill from LCC’s academic partner, the University of Bedfordshire (UoB).

The LCC Principal chairs the Board and its membership includes senior academics, heads of departments, programme managers and registrar plus 2 or 3 student representatives.

Its key role is to sign-off all academic decisions and is the sovereign academic body of LCC. The AcB sends its minutes of meetings to the College Oversight Board to communicate to that board what it has agreed academically. The CoB uses academic information to help devise the Strategic Plan as the Board needs both an understanding of the Business needs and Academic needs of the LCC, to inform its thinking.

Quality and Enhancement Steering Committee (QESC)

This committee reports to the Academic Board and was formed as a working committee to capture all quality matters throughout the institution. The QESC is placed at the heart of LCC operations and acts as the eye of the institution.  It acts as a clearing-house for the academic board to ensure all academic matters within its scope and terms of reference are being addressed.

The QESC is the committee which oversees the quality of LCC’s educational provision. For example, members of this committee produce the Self Evaluation Document (SED) and the College Annual Monitoring Report (CAMR). A draft of these are sent to all staff and student representatives to read and feedback to QESC or Academic Board. Once these documents are deemed satisfactory the key points are raised at the All Staff meeting for final feedback.

The QESC also scrutinises REP reports and all minutes from committees below. It also receives minutes from the All Staff meeting and picks up actions from the All Staff meeting to discuss and feedback responses.  In this way minutes from the All Staff meeting are fully responded to.

The QESC meets formally as a committee once a month and informally as an operational group called the Principal’s Executive Group (PEG) weekly.

 

Reporting to QESC are:

  1. Programme Committee

The Programme Committee is the key committee that gives students the opportunity to feedback about the quality of the programmes and the resources supporting the programmes. It is chaired by the Programme Manager and contains tutors and student representatives. There is an opportunity for the committee to engage with students about the feedback data collected from the student feedback system and share ideas on ways the programmes might be improved. It reports to the QESC.  IT Managers and Librarian can attend and are consulted on appropriate matters to answer to direct feedback from students.

  1. Assessment and Progress Board (APB)

This Board is chaired by the Head of Higher Education (HoHE) and meets three times per year. It deals with approval of all students’ assessment grades and determines the final result of their year or award.  Student reps are not permitted to attend this Board. The Board also considers students’ non-performance or plagiarism and tracks all its decisions to ensure there is absolute clarity of assessment decision for each student. Importantly it scrutinises outcomes of RPL decisions.

  1. Recruitment and Assessment Committee (RAC)

This committee aims to enhance the selection and recruitment procedures and is chaired by the Registrar and the RAC reports to the QESC.  LCC is keen to deliver robust procedures that ensure the recruitment of quality students, who are going to be successful on the programme of study. It considers the working of the admission procedure from start to finish e.g. marketing; interview; selection data examination etc.  The committee covers the student’s journey from the selection process to study commencement and considers how successful students go through and how and how rejection occurs.  It also looks at dropout rates.

  1. Higher Education Group (HEG)

This group is led by HoHE and comprises course coordinators, librarian, IT manager, facilities manager and directors when available.  It meets monthly with a remit to review progress of HE courses in partnership with UoB. The HEG provides a platform to enable the management of operational processes and procedures to be integrated into those of the College as a whole in the form of termly reports to the QESC.  The HEG also aims to develop and nurture good working relationships with UoB, our partner academic institution, by demonstrating a structured approach to managing its operation and integrating with formal reporting processes operated by them.

General

All boards and committees produce actions. Actions are delivered by nominated LCC staff.  In order for this to happen operational teams that are not part of the formal committee structure, turn written actions from boards and committees into day-to-day workable outcomes. Thus every decision, from whichever source, is operationalised.

 

STRATEGIC AND OPERATIONAL MANAGEMENT

 

Senior Management Team (SMT)

This team is made up of directors and senior academic managers chaired by the Principal. It meets twice a term and enables directors to present actions from the Board of Directors across marketing, finance and IT that impact academic matters.  SMT and directors share academic actions presented by senior managers, that impact the business enabling LCC to function effectively as an Institution of Higher Education. It enables the two sides to marry the business and academic activity to steer LCC its educational delivery. This team sets the course for LCC operations. As an example, the Principal as chair of the Academic Board feeds in actions to the SMT and the SMT jointly agrees resources/funds to be released to support the action. The meetings are minuted and many actions from Boards and Committees are turned into practical outcomes. Actions from all Action Plans are monitored by the QESC and operationalised by PEG and are reported formally to Academic Board. However, some of these actions have resource implications and become matters for the SMT to consider.

 

Principal Executive Group and Quality Enhancement Steering Group

In its form of PEG this is a regular free flowing, dynamic, operational group chaired by the Principal and as the formal QESC is chaired by the Head of Quality Assurance. The PEG meets weekly to focus on the crucial academic issue of the day impacting LCC. This may be QAA HERAP; HEFCE; Teaching Excellence Framework or learning and teaching strategy etc. Colleges have to have a fire-fighting group to respond quickly to the ever-turbulent educational environment. Both forms are made up of senior managers, administrators and programme leaders. It communicates through its members to the All Staff Meeting as one member will chair the All Staff Meeting in rotation. It communicates upwards to the SMT via the Principal who reports directly to the Board of Directors. The group now receives the actions from the All Staff meeting to review them and where appropriate suggest outcomes going forward to SMT.

All Staff Meeting

The All Staff Meeting comprises all academic, administrative and technical staff and receives a monthly briefing from senior management. A senior manager chairs the meetings and the meeting examines the matters arising from the last meeting. Minutes are produced at the meeting and they are received by the PEG/QESC with suggested actions to consider. The fact that PEG is a weekly meeting ensures swift response to all actions coming from the All Staff Meetings and other Academic board sub committees.

 

 

Governance Diagram

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