College Governance and Structure

College Governance

London Churchill College (LCC) Governance facilitates informed decision-making in the overall interests of the institution. All members of the College community have the opportunity to express opinions and make recommendations and the system provides structures through which these opinions and recommendations will be considered for all important decisions. Key areas for governance input include strategic direction, resource acquisition and allocation, curricular and programmatic issues, student engagement, employability, and policy and procedures.

Details of LCC’s Boards, Committees, Groups, etc. are given below:

 

Board of Directors (BoD)

The Board of Directors (BoD) has ultimate responsibility for the proficient running of the College as a sound business with statutory and strategic duties.  It meets formally monthly and receives reports from the Principal’s Executive Group (PEG) and Minutes from the Academic Board (AcB).

College Oversight Board (COB)

There is one governing Board titled College Oversight Board (COB). It currently has 4 external members bringing differing expertise to the Board. The current (2018) members are:

  • Peter Bathmaker, Chair (Business Executive)
  • Dr Frank Haddleton (Academic Quality Specialist)
  • Neil Pearce (Business and Hospitality Management Specialist)
  • Lesley Cave (Health & Social Care Specialist)
  • LCC Directors, up to 3
  • LCC Principal
  • LCC executive members, up to 2
  • 2 student representatives

The COB meets 4 times per year and assumes responsibility for the oversight of College governance and development of the College Strategic Plan, plus any matter put before it by the Academic Board and/or Principal’s Executive Group. It acts as a resource for the Board of Directors.

Academic Board (AcB)

The primary academic committee is the Academic Board. It is made up of internal members and currently has one external observer, Greg Clarke (formerly Associate Secretary, University of Salford).

The LCC Principal chairs the Board and its membership includes Senior Academics, Heads of Departments, Programme Managers and Registrar plus up to Student Representatives.

The AcB’s key role is to sign-off all academic decisions and it is the sovereign academic body of LCC. The AcB sends the minutes of its meetings to the College Oversight Board (COB) to communicate to that Board what it has agreed academically. The COB uses academic information to help revise the College Strategic Plan, as the Board needs both an understanding of the business needs and academic needs of the LCC, to inform its thinking.

Quality Enhancement Steering Committee (QESC)

This Committee reports to the Academic Board and it is formed as a working Committee to capture all quality matters throughout the institution. The QESC is placed at the heart of LCC operations and acts as the eye of the institution.  It functions as a clearing-house for the Academic Board, to ensure all academic matters within its scope and Terms of Reference are being addressed.

The QESC is the Committee which oversees the quality of LCC’s educational provision. For example, members of this Committee receive the College Self-Evaluation Document (SED), Course Annual Monitoring Reports (AMR’s) and the College Annual Monitoring Report (CAMR). A draft of these is quality checked before being submitted to the HoQA, who will present them to the QESC for consideration and approve them to go to the Academic Board. Once these documents are deemed satisfactory, the action plans are monitored by the PEG and key points are raised at other forums including the All-Staff Meeting, for consideration.

The QESC also scrutinises policies, course reports and all minutes from non-operational Committees. The QESC meets formally as a Committee once a term under the Chairmanship of the Head of Quality Assurance or nominated deputy.

Reporting to QESC are:

  1. Programme Committees

The Programme Committee is the key Committee that gives students the opportunity to feedback about the quality of the programmes and the resources supporting the programmes. It is chaired by the Programme Manager and contains tutors and student representatives. There is an opportunity for the Committee to engage with students about the feedback data collected from the student feedback system and share ideas on ways the programmes might be improved. It reports to the QESC. It also informs the Annual Monitoring Report, which is produced annually by the Programme Leaders. IT Managers and the Librarian attend and are consulted on appropriate matters, to answer to direct feedback from students.

  1. Assessment and Progress Board (APB)

This Board is chaired by the Head of Programmes and Academic Monitoring (HoPAM) and meets a minimum of three times per year. It deals with approval of all students’ assessment grades and determines progression as well as the final result of their year or Award.  Student reps are not permitted to attend this Board. The Board also considers students’ non-performance and suspicions of Academic Misconduct and it tracks all its decisions to ensure there is absolute clarity of assessment decision for each student.

  1. Recruitment and Admissions Committee (RAC)

This committee aims to enhance the selection and recruitment procedures and is chaired by the Registrar and the RAC reports to the QESC. It considers the working of the admission procedure from start to finish, e.g. marketing; interview; selection; data examination etc.  The Committee examines the student’s journey from the selection process to study commencement and considers how successful applicants are accepted and how rejection occurs.  It also looks at retention and completion rates.

Principal’s Executive Group (PEG)

The Principal’s Executive Group (PEG) is chaired by the Principal. It is the main operationalising body of the College and it reports to the Board of Directors.  The PEG comprises senior academic managers and it meets monthly.

The PEG enables the Board of Directors to present guidance across marketing, finance and IT that impact academic matters.  PEG members share operational actions presented by senior managers that impact the business enabling LCC to function effectively as an Institution of Higher Education, by steering LCC’s educational delivery. This team sets the course for LCC operations. As an example, the Principal, who is also the Chair of the Academic Board, feeds in actions to the PEG and jointly agrees resources/funds to be released to support the action. The meetings are minuted and many actions from Boards and Committees are turned into practical outcomes. Actions from all Action Plans are operationalised by PEG, with academic matters being reported formally to AcB and business matters to the BoD.

The PEG is a regular free flowing, dynamic, operational group and focuses on the crucial issues of the day impacting LCC. These can include business matters, QAA HER(AP), HEFCE/OfS, Teaching Excellence Framework (TEF) or the Learning and Teaching Strategy etc. The PEG serves as a fire-fighting group to respond quickly to the ever-turbulent educational environment. It communicates to the All-Staff Meeting and reports directly to the Board of Directors. The PEG receives the actions arising from the All-Staff meeting to review them and where appropriate suggest outcomes.

Reporting into the PEG are:

  1. Student Engagement (HEG Employability)

This group is led by Head of Student Engagement (HoSE) and comprises Course Coordinators, librarian, IT manager and facilities manager.  It meets monthly with a remit to review progress of Student Engagement activities and Higher Education courses in partnership with Pearson. The group provides a platform to enable the management of operational processes and procedures to be integrated into those of the College as a whole in the form of termly reports to the PEG.  The group also aims to develop and nurture good working relationships with Pearson, by demonstrating a structured approach to managing its operation and integrating with formal reporting processes operated by them.

  1. All-Staff Meeting

This meeting is available for all members of staff to attend and is held on a monthly basis. This is a key implementation forum of College operational decisions, procedures and processes.  Equally, this meeting makes suggestions, requests and recommendations to the PEG.

The All-Staff Meeting receives a monthly briefing from senior management. The Registrar or nominated senior manager, chairs the meetings and continually reviews the matters arising from previous meetings. The minutes are received by the PEG and actions are considered. The PEG ensures that there is a timely response to actions it receives from boards, groups and sub-committees.

General

All boards and committees produce actions and these are assigned to nominated responsible members of LCC staff.  In order for this to happen, operational teams, which are not necessarily part of the formal committee structure, turn written actions from boards and committees into day-to-day workable outcomes. Thus, every decision, from whichever source, is operationalised.